April 26, 2010
GENERAL COMMITTEE AGENDA
Canada Room
9:00 a.m. – 2:30 p.m.
All Members of
Council
`
Finance & Administrative Issues Community
Services Issues
Chair: Regional Councillor
J. Virgilio Chair: Councillor A. Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor E. Shapero Chair: Councillor C. Moretti
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Transportation Issues
Chair: Regional Councillor G. Landon
Regrets: None
GENERAL COMMITTEE Finance & Administrative Issues Community Services Issues Transportation Issues (Development Services Items) Correspondence General Committee meetings are audio streamed
live at the Town of Please Note: The times listed on
this agenda are approximate and may vary. Council may, at its discretion,
alter the order of the agenda items. Please Note: The Public Realm
Workshop & Demonstration Program will immediately follow the General
Committee. Alternate formats are available
upon request.
Please
bring your General Committee Agenda to Council on May 11, 2010
DISCLOSURE OF INTEREST
REQUESTS FOR IDENTIFICATION OF DEPUTATIONS
REGARDING MATTERS ON
THIS AGENDA
Chair: Regional
Councillor G. Landon
DEPUTATIONS
(Item No. i)
9:00 a.m. – 9:05 a.m.
(Deputation regarding Agenda Item No. 8.)
1) That deputation by Mr. Peter Ross, Main Street Markham Committee, be received.
FINANCE
& ADMINISTRATIVE ISSUES
Chair: Regional
Councillor J. Virgilio
CONSENT
(Item No. 1. to 5.)
9:05
a.m. – 9:10 a.m.
ALL MATTERS LISTED
UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND ARE RECOMMENDED FOR
APPROVAL BY THE DEPARTMENT. THEY MAY BE
ENACTED ON ONE MOTION, OR ANY ITEM MAY BE DISCUSSED IF A MEMBER SO REQUESTS.
Canada Day Committee
1) That
the resignations of Mitch Reiss and Willie Reiss, from the Canada Day
Committee, be received with regret and letters of appreciation be forwarded;
and (see note 1),
2) That the vacancy not be filled
at this time.
Seniors’ Advisory Committee
3) That the following persons be appointed to the Seniors' Advisory Committee for the term ending November 30, 2010:
Shirley Burchell
Warren Carroll
Ramma Chabra
Jaswant Dhanjal
Sandra Donin
Tasneem Karimjee
Katy Kwan
Susan Leppington
Angela Morris
Ivy Ng
Shamsher Singh
Jeyasakthy Thayaparan
Manickampillai Velauthapillai
Note 1:
Membership of the Canada Day Committee is up to 12 residents and three Members
of Council. Councillor Carolina Moretti, Councillor Alex Chiu, and
Councillor Logan Kanapathi were appointed for the term ending November 30,
2010.
Sept. 30 Oct. 28 Jan. 20 Jan 20 - Presentation Feb. 24
1) That the Minutes of the September 30, 2009, October 28, 2009, January 20, 2010, and February 24, 2010 Unionville Business Improvement Area be received.
1) That the Minutes of the March 1, 2010 Varely
McKay Art Foundation of Markham be received.
P. Kumar, ext. 2989
1) That the report entitled “Award of Tender 001-T-10 Bullock Drive Widening at the intersection of McCowan Road” be received; and,
2) That the contract for 001-T-10 Bullock Drive Widening at the intersection of McCowan Road be awarded to the lowest priced bidder, NEI Construction Corp. in the amount of $675,308.00 exclusive of GST, subject to receipt of funding commitment from Region of York in the amount of $150,000 and GO Transit in the amount of $375,000; and,
3) That a separate purchase order in the amount of $67,530.00 exclusive of GST be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
4) That staff be authorized to retain a qualified geotechnical consulting firm in accordance with the Town’s purchasing bylaw to provide geotechnical and materials testing services during construction for an upset limit of $8,000.00 exclusive of GST, subject to receipt of funding commitment from Region of York and GO Transit; and,
5) That the award be funded from 2009 Capital Budget account 058-5350-9232-005, Bullock Drive Widening at McCowan Construction Contract; and further,
6) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
P. Kumar, ext. 2989
1) That the report entitled “Award of Tender 003-T-10 (Construction) and 055-R-10 (Contract Administration) for Replacement of Clark Avenue Watermain and Sanitary Sewer Replacement (from Yonge Street to Sprucewood Drive)” be received; and,
2) That the contract for tender 003-T-10 (Construction) Clark Avenue Watermain and Sanitary Sewer Replacement from Yonge Street to Sprucewood Drive be awarded to the lowest priced bidder, Lakeside Contracting Company Limited in the amount of $2,643,554.20 exclusive of GST; and,
3) That a separate purchase order in the amount of $156,693.80 exclusive of GST be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
4)
That the contract
for Request for Proposal 055-R-10 (Contract Administration) Clark Avenue Watermain and Sanitary Sewer
Replacement from Yonge Street to Sprucewood Drive be awarded to highest ranked and lowest
priced bidder, Cole
5) That a contingency amount of $8,500.00 exclusive of GST be established to cover any additional contract administration fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
6) That staff be authorized to retain a qualified
geotechnical consulting firm in accordance with the Town’s purchasing bylaw to
provide geotechnical and materials testing services during construction for an
upset limit of $50,000.00 exclusive of GST; and,
7) That the award be funded from the 2009 and 2010 Waterworks Capital Projects as identified with the financial considerations section; and,
8) That a new Waterworks capital project account be established and funds in the amount of $2,943,000.00 to be transferred from accounts mentioned in the financial considerations section; and further,
9) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
Chair: Councillor
A. Chiu
(Item No. 6.)
9:10
a.m. – 10:10 a.m.
B. Nicholson, ext. 4893
1) That the presentation entitled “Community & Fire Services Commission Service Planning Pilot Project Operations Division” be received.
BUILDING, PARKS, &
CONSTRUCTION ISSUES
Chair: Councillor C. Moretti
PRESENTATIONS
(Item No. 6. A.)
10:10
a.m. – 10:30 a.m.
H. Tse,
ext. 2208
1) That the presentation by Susan Ruptash, O.A.A., Principal, Jeff Hardy, Associate, and Sean Siddons, Project Manager, Quadrangle Architects Limited, be received.
REGULAR
(Item No. 7.)
10:30
a.m. – 10:40 a.m.
H. Tse, ext. 2208
1)
That the report
titled “Facility Accessibility Retrofits – Prequalification/Tender” be
received; and,
2)
That Quadrangle Architects Limited (QAL) presentation be
received; and,
3) That the schedule presented by QAL highlighting 3 separate tender packages be received; and,
4) That Council authorizes Staff to proceed with the Request For Proposal (RFP), and subsequent award to the lowest compliant bidder for up to 4 elevators; and,
5) That Council authorizes Staff to proceed with a pre-qualification and tender process for General Contractors for the construction phase of the project; and,
6)
That Council authorizes Staff to award the construction contract for each
of the respective Tenders in accordance to expenditure control policy of Town
of Markham up to a total maximum of $2,690,471 and that all awards for tenders
over $350,000 be authorized by the
7) That Staff be authorized and directed to do all things necessary to give effect to this resolution.
TRANSPORTATION
ISSUES
Chair: Regional Councillor G. Landon
PRESENTATIONS
(Item Nos. 8. and 9.)
10:40
a.m. – 11:10 a.m.
1) That the presentation provided by Mr. Martin Scott,
McCormick Rankin Corporation, regarding the Main Street Markham Highway 407 to
Future Donald Cousens Parkway Class Environmental Assessment Study, be received.
11:10
a.m. – 11:40 a.m.
1) That the presentation provided by Mr. Alick Wong, Manager,
Infrastructure and Capital Projects, regarding the Engineering Department
Capital Program Update, be received.
CORRESPONDENCE
(Item No. 10.)
11:40
a.m. – 11:45 a.m.
1) That Council authorize Councillor Erin
Shapero to attend a (2) day course entitled “Sustainability for Leaders –
Level 1” in Ottawa on May 18, and 19, 2010; and,
2) That the cost of the travel and
overnight accommodations be funded through her discretionary budget.
IN CAMERA MATTERS
That, in accordance with Sections 239 (2) (e), and (c) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters:
11:45
a.m. – 12:00 p.m.
1) Litigation or potential litigation, including matters before administrative tribunal, affecting the municipality regarding Ontario Municipal Board Hearings.
12:00
p.m. – 12:10 p.m.
2) A proposed acquisition of land by the municipality regarding the terms and conditions of agreement of purchase and sale.
CEASE WEBSTREAM
MOTION TO RESOLVE IN-CAMERA
MOTION TO RISE AND REPORT
NEW BUSINESS
NEXT
MEETING
DATE: May
3, 2010
ATTENDANCE: Please advise the Clerk’s Department if you are not able to attend.
(Kitty Bavington, ext. 3695)