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How to Request an Investigation

How to Request an Investigation

Members of the public, including corporations, may submit requests to the Investigator relating to compliance with the Municipal Act, 2001 or the Procedure By-law for meetings or part of meetings that are closed to the public.

The identity of the requestor will be treated as confidential by the City and the Investigator, unless authorization is given by the requestor to release his or her identity.

The request form for a closed meeting investigation is available online or at the City Clerk’s office.

All complaints must contain the following information:

  • The name of the municipality
  • Requestor's name, mailing address, telephone number, and email address
  • Date of the closed meeting under consideration
  • Nature and background of the particular occurrence
  • Any activities undertaken to resolve the concern
  • Any other relevant information
  • Direction with respect to release of identity
  • Original signature

 

Once the request is received by the City Clerk, the Clerk will enact the following procedures:

  • Ensure that the requests remain confidential
  • Assign a file number and record that number on the request
  • Forward the request to the Municipal Closed Meeting Investigator by regular mail

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For all requests, the City shall supply the Investigator with the following information or documentation as requested by the Investigator related to a complaint:

  • Certified copy of Notice of Meeting
  • Certified copy of the agenda
  • Certified copy of the minutes of the meeting
  • Relevant resolutions
  • Municipal contact list
  • Any other documents requested

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