1. Upon receipt of submission, the RGS Application is circulated to the Engineering, Operations Roads, and Tree Preservation Departments. Review and Acceptance from all three divisions are required prior to issuance of the Final RGS Acceptance.

  2. Review process:

    1. The applications are entered into a review queue and are reviewed in the order of submission date.
    2. Review time varies depending on the volume of applications received. Generally, the response time is a minimum of four weeks. Correspondence is through ProjectDox or by email only.

    3. If revisions to the drawing are required, an email is sent to the Applicant, identifying the deficiencies and the required revisions.  Comments from Engineering, Operations Roads, and Tree Preservation are sent by ProjectDox at the same time.
    4. Plan resubmissions are to be uploaded to ProjectDox following the Markham ePlan Submission Standards.

  3.     Once Engineering, Operations Roads, and Tree Preservation find the plan acceptable:
    1. If service connection works are required,

      1. A Quotation Letter indicating the estimated cost to carry out the service connection works, by a City Contractor, will be emailed to the Owner (and Applicant). Prior to issuance of Final RGS Acceptance, the Owner must bring a printed copy of the Quotation Letter and payment to 101 Town Center Boulevard - Drop Box, located outside the Thornhill Entrance. 

      2.  Payment is required in the form of a certified cheque, money order, or bank draft, including name of the Owner. Please place the letter and payment in an envelope marked, ‘Engineering Department’ and the RGS Application number. Please ensure cheques are payable to the City of Markham, and include ‘ENG,’ payee name and property address on the cheque.

      3. A RGS Lot Grading Undertaking Form (not required for Type V Applications) will be emailed to the Owner (and Applicant).

    2. If service connection works are not required, the application proceeds to Step 5.

  4. Upon receipt of payment for service connection works, or if not required, the Owner and/or Applicant will receive an email notification from ProjectDox that a copy of the stamped, accepted RGS Plan can be downloaded.

  5. The Undertaking Deposit is due for payment prior to issuance of Building Permit.  Refer to the last page of the RGS Application Package for the Lot Grading Undertaking Deposit Guide for applicable deposit amounts.

  6. Please print the Undertaking Form and attach the form, with the payment in an envelope, marked, ‘Engineering Department’ and the RGS application number. Drop this off at the Markham Civic Centre drop box, located outside the Thornhill Entrance. Payment is required in the form of a certified cheque, money order, or bank draft, including name of the Owner. The Final RGS Acceptance and payment of the Lot Grading Undertaking Deposit are required prior to issuance of Building Permit.  For more details regarding Building Permit Applications, please contact the Building Standards Department.

  7. If revisions to the grading and/or servicing design are required after the Final RGS Acceptance is issued, a re-submission is required for review and re-acceptance.  A review fee is required upon submission of the revised plan.

  8. Following three Engineering reviews, an Engineering fee (minimum 3 hours) will apply to each review, thereafter. 


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